Ferrum Technology Services Blog

Implementing a document management system is a huge step for any business. It has amazing benefits from efficient access to data to digital assets to a much better organized business. If they have so many benefits, why do so many businesses balk at the effort and price of one? Today, we will take a look at the document management system from end to end in hopes that you understand the pros and cons of implementing one.

How often do you find yourself digging through filing cabinets to find paper documents? While these cabinets might have once been the norm in business offices, they are slowly becoming a liability as more and more businesses go digital with their operations and storage options. Today, we’d like to discuss the importance of document management for your organization and how it can help you improve operations.

Printing is expensive, but it’s not like you didn’t know that already. In addition to the costs that frivolous paper usage can have to your business, there’s also the environmental impact to consider. Making a few changes around the office can help to reduce your dependence on paper to conduct business. This month, we’ll take a look at some. 

No matter what type of business you run, we are sure that you have paper documents of some sort filling up a filing cabinet somewhere. These paper documents might be signed contracts by employees, clients, or just about anything else out there that you need to file and store away for later. These documents can take up a ton of space, though, so what is the business to do? The answer is simple: go paperless.

For the average business printing costs are often looked on as a necessary evil. The truth is that they really don’t have to be as bad as you think. There is technology available today that can revolutionize the way that you manage your company’s files. More than that, you can significantly reduce your reliance on the technology that has a mind of its own, the printer. 

Competition is either a driving force or a crushing detriment for small businesses. Consequently, marketing has become more important than ever before as well, but this marketing content needs to be managed in some way. This week’s tech term focuses on content management systems (CMS), and how they can help your business more easily manage its content.

As you run your business, you need to remember a few things. First, your digital security is an incredibly important consideration, as your crucial data could be tampered with or stolen outright. However, you can’t forget the shared importance of your physical security systems and how they will keep your business safe as well.

Paper documents, manila folders, and file cabinets have long been symbols of office work. Today, these once-proud symbols are looked down upon, due in part to the public being more environmentally conscious, as well as advancements made in cloud computing that make a paper-centric workflow an inefficient option.

Businesses are trying to cut costs wherever possible, but the cost of printing isn’t always the most obvious first choice. Businesses consume exorbitant amounts of paper and ink every year, and these resources cost a significant amount of money that could be better spent elsewhere. Thankfully, there are a ton of great solutions that can virtually eliminate the costs of unnecessary printing.

It’s easy to get scatterbrained when things get busy. When this happens, you can forget important things like where you placed your keys, and where you saved your computer file. To help you out, here are some tips on how to locate a missing file. As far as your missing keys go, did you check underneath the couch?